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Unit 5 has come to a crossroads with its bus service. The school district next summer could fire the private company it has used for eight years and find another transportation provider. Or it could take over busing itself.
Records suggest outsourcing Unit 5 busing to solve a driver shortage and halt cost increases has done neither.
Can McLean County’s largest school district run an efficient, cost-effective bus system without frequent headaches?
Deb Meyer is the head of AFSCME local 2608, the union for Unit 5 bus drivers. She has been driving kids to and from school for the last 12 years. She fondly remembered when the district ran its own bus system.
“It was more fun, it was easier, it was laid back,” Meyer recalled. “It was a family atmosphere.”
Meyer said she knew the name of every kid who got on her bus. Now that drivers are taking on more routes and more kids, she says those days are gone.
“So I stop at a particular stop. I know there’s three kids there. I pretty much know their names,” Meyer said. “Then I get to that stop with 12 children. Well I may know half of those by name.”
Meyer said when Unit 5 hired First Student things were OK for a while, then in 2016 the school district and the company cut the number of routes and buses. She said that caused chaos.
“That was really a total failure,” Meyer declared. “That wasn’t (Unit 5’s) fault. I don’t want to sound judgmental, but quite a few things had to be in place for that to fail. They were and it did.”
Meyer said drivers knew this would cause big problems, but it seemed no one listened. For weeks, Unit 5 buses were overcrowded and often late. Meyer recalls making return trips to pick up kids because her bus was full.
“We were doing the best we could,” she said. “We can’t transport kids standing up in the bus. That’s so unsafe. We can’t transport them when overcrowded. Just unacceptable.”
Some drivers were piling kids in three to a seat. Meyer says that's against the law. Some drivers did it anyway, feeling they had no choice. Images of overcrowded buses and kids standing in the aisles popped up on social media.
Meyer says many drivers felt underpaid and unappreciated. Driver pay starts at $17 an hour with First Student. Previous driver benefits of health insurance, paid holidays and rounding up on time sheets offered by Unit 5 disappeared under First Student. Some drivers made problems worse by calling in sick.
First Student calls itself North America's leader in student transportation and operates all over the country. Representatives for the Cincinnati, Ohio-based company declined interviews for this story.
The 2016 route restructuring coincided with a change in the time the school day began. It was supposed to save over $1 million on drivers and buses to make up for state funding shortages and give high school students a later start.
However, Unit 5's transportation costs continued to rise with First Student. The district is spending $11.2 million on transportation this year; all but $2 million of that goes to First Student.
Unit 5's finance director Marty Hickman suggested the district's cost would have gone up even without First Student.
“In many ways that’s hard to judge because back when he first contracted with First Student we were still experiencing growth in student population,” Hickman said. “Naturally with that student growth population we would have – whether it was in house or with First Student we would have had increases in transportation costs either way.”
Bringing the drivers back under the Unit 5 umbrella is an option. School Board President Barry Hitchins said there's some benefit.
“Do I think bringing transportation back in house will solve all of our problems?” Hitchins asked. “I don’t know the answer is yes or no, but I do know it would give us more potential control to solve those problems.”
But Hitchins said it wouldn't address the biggest issue.
“There’s no guarantee that Unit 5 would be able to recruit and train drivers any better than First Student or any other vendor could,” Hitchins said.
The district has hired a consultant that's helping find transportation companies to bid for the Unit 5 contract. Board vice chair Amy Roser said the district wants to find other school districts that have solved the puzzle of running an efficient, cost-effective busing system in the face of similar challenges.
“I don’t think we are going to find a district of our size with a donut hole in the middle of District 87, but can we find something that is comparable in size, the number of students to help us solve some of these problems to get ahead of things,” Roser said.
On Time 99%
One place Unit 5 might look is Chicago's western suburbs to Unit 46, one of the largest school bus systems in the country.
The Elgin district has 325 drivers transporting 27,000 students daily. They drive 4.5 million miles a year. That’s the equivalent of a round trip to the moon every month.
Jeffrey Prowell manages the district transportation system. He has run bus operations for big school districts for 30 years.
Prowell said the district touts a 99% on-time arrival rate, on-time being 10 minutes before the start of school.
“Any student that’s late to school because of transportation, that’s unacceptable,” Prowell said. “For people to say, ‘Transportation is doing the best they can,’ ‘Oh, transportation always has problems,’ ‘All transportation doesn’t have enough drivers,’ none of those excuses work here.”
First Student reports its buses in Unit 5 have been on time less than 97% so far this school year. It considers on-time as within 5 minutes of the start or end of school.
Each district has its own challenges. U-46 has fewer than half the square miles of Unit 5. But very few Elgin students can walk to school because of high traffic, interstates, and other barriers. The district also has several high school academies which bus students from all over the 91-square-mile district instead of from a compact part of it.
The district pays its drivers a starting salary of about $18.50 an hour. Prowell conceded that's low.
“When we go back to the (bargaining) table in a couple of months, we are going to have to increase that just to stay competitive,” Prowell said.
Still, Prowell said there are advantages to keep busing in house.
“My experience with contractors is that whatever the minimum standards are, that’s what they are going to seek to achieve,” Prowell said.
Prowell said you can't let dollars and cents drive the conversation on an essential function.
“I look at it more as we are providing a service to students so they can access their education,” Prowell said. “We make decisions on what’s best for the student, what’s best for the district, what’s best for the campus, not necessarily what’s the best financial decision.”
That bus service comes with a cost, right? It depends. Elgin schools spend about twice what Unit 5 does on transportation ($24 million annually), but its student population is nearly three times the size. Said another way, Unit 5 spends about $200 per student more on transportation each year than Elgin.
John Burkey is executive director of the Large Unit District Association. It provides technical support and advocacy for Unit 5 and more than 50 of the largest pre-K-through 12 districts in Illinois.
Burkey said many school districts deliver more than just the basics, and they pay more for it.
“Many of our districts will drop off kids at babysitters certain days a week, will run activity buses an hour after school is out for kids that are in afterschool activities,” Burkey said. “I think these are all very good services, but they add to the complexity of what districts do.”
Burkey said many school districts nationwide struggle to find bus drivers. Better pay would help. But Burkey said districts would need to find the cash by either cutting classroom funding or going to taxpayers.
“I know that’s a careful balance with taxpayers who are very rightly concerned about high property taxes and any added costs have to be scrutinized, but in the final analysis we have to have effective, safe transportation for our kids,” Burkey said.
Burkey said most larger school districts in Illinois do outsource busing. The thought is "leave it to the transportation experts."
“In many districts I know that the management does become a huge challenge, primarily because we are educators,” Burkey said. “The people leading districts are educators and running a transportation department and overseeing that is a very different type of management skill.”
But districts that run their own buses still need transportation experts. Michael Reinders is president of the Illinois Association for Pupil Transportation, an agency that offers training for drivers and sometimes serves as a clearinghouse for problem solving.
Reinders also runs the bus system for the Winnebago school district just west of Rockford. He's a district employee but doesn't feel like it sometimes.
“The district here doesn’t manage it here on a day-to-day basis, my department does,” Reinders said. “As long as everything works fine, the district doesn’t even know we exist most of the time.
“I jokingly say we are the ugly stepchildren. The only time they talk about us is when something goes wrong.”
Reinders said hiring drivers is an even greater challenge in a smaller district where hours are sparse. There are no 30-hour work weeks driving buses for a district of 1,400 students.
“Most of my drivers are only three-hour employees and that’s split up by six hours in the middle,” Reinders said. “It works well for retired, self-employed or stay-at-home parents, but other than that if you need benefits and stuff, I can’t provide that.”
Still, Reinders said he understands why his district prefers to run its own buses.
Reinders said it helps that Unit 5 owns buses. The district has lease-to-own arrangements with vehicles it has been adding to the fleet. He said it would cost even more to pay another provider for them.
Deciding what to do with its bus contract isn't the only big decision the Unit 5 school board has to make soon. The district is also looking for a new superintendent, as Mark Daniel announced in September he's leaving at the end of the school year.
While Daniel won't be around next school year, he suggested it's time the district think outside the box for solutions.
“How can we perhaps think a little differently in regard to how we are delivering our transportation service; i.e., do we need vans instead of buses?” Daniel asked. “How do we find drivers and vans? They don’t require a (commercial driver’s license). So, let’s lay these things on the table.”
At a news conference announcing his departure, Daniel offered a quip to make clear this was a problem he inherited from his Unit 5 predecessor, Gary Niehaus.
“Well, you know he didn’t tell me quite about the transportation issues,” Daniel said. “But anyway, transportation is always a struggle and it’s going to continue to be a struggle.”
Niehaus was superintendent when the district hired First Student. He said the biggest problem even back then was finding drivers.
“We thought they would be able to be in a bigger company and being in the surrounding area, we thought they would be able to bring drivers in to Bloomington-Normal and help us with the driver shortage,” Niehaus said. “In my time there, it never really get that much better by just switching over to a larger company.”
Not only did Niehaus figure First Student could find more drivers, he says he also thought it wouldn't cost more to go outside. Neither turned out to be true. Transportation costs rose 23% in First Student's first year. Would Niehaus have done it differently with what he knows now?
“(That’s) 20-20 hindsight,” Niehaus said. “I still needed a national company, I still needed a bigger operation and I still needed a different partner that what we had going at the time.”
Niehaus said the district could have given more consideration to hiring Illinois Central, the company that runs District 87 buses. He says Illinois Central had helped Unit 5 with some busing and some routing.
“They were a big help to us and having them be in town with the Bloomington system might be something I would also look at now,” Niehaus said.
Illinois Central did bid for that contract. Illinois Central's parent company, North America Central School Bus, declined to be interviewed for this story.
Niehaus said he sees no advantage for the district to take over busing again. But buses aren't his problem anymore. Since leaving Unit 5, Niehaus has served as superintendent of the Grosse Pointe school district outside Detroit. It runs a neighborhood school system. In other words, no buses.
“It’s one of the main reasons I took the job,” Niehaus said with a laugh.
Unit 5 Growth Spurt
The origin of the busing challenge is more than just a driver shortage. It's suburban sprawl. Unit 5's biggest growth spurt came in the 1980s and 90s.
Retired superintendent Alan Chapman recalls when homes were sprouting up like weeds along the outskirts of Bloomington-Normal, stretching community boundaries and stressing the bus system with each new subdivision.
“The growth in enrollment also meant a growth in the number of schools we served,” Chapman said. “Those things all went together to make it a continually increasingly complex problem to manage.”
Those increased Unit 5's footprint and meant longer bus rides. Chapman said redistricting to balance the socioeconomic makeup of the student body in each school also lengthened bus routes in the service of equal opportunity.
“I think over the years we’ve definitely put a priority on attempting to have our schools balanced in any number of ways that make them more similar than more different," Chapman said.
It was during Chapman's time as superintendent Unit 5 began staggering school start times for the elementary, junior high and high schools to enable some buses to make multiple routes each shift, a practice the district has accelerated in recent years.
Chapman said busing was a challenge in his time, but it was manageable and the district never seriously considered hiring someone else to do it.
The school district is now deciding whether it wants First Student back and hiring a new superintendent at the same time. School board president Barry Hitchins said he sees those as separate issues. He said its unlikely Unit 5 can find someone with expertise in transportation and all the other roles a superintendent has to fill.
“If the decision were made to – and this is a huge if – to bring transportation back in house, the board acknowledges we can’t assign that to any of our current administrators because they don’t have the bandwidth to take on transportation,” Hitchins said.
Hitchens said the district would have to hire an administrator specifically for transportation, as other school districts do.
Former superintendent Niehaus said if you want someone who can solve the busing problem, hire a problem solver.
“I think a good leader is a good leader and good leaders are going to try to find remedies for problems that exist just like everyone would want them to do,” Niehaus said.
As the busing boss in Elgin's U-46 school district Jeff Prowell said, one way or the other, the buck always stops at the school district's offices.
“I wouldn’t look at it as offloading the problem because the problem still exists, but now you have contractual layers and all these things you agreed on that you have to go through in order to try and eliminate the problem,” Prowell said. “Here, my boss calls me and we eliminate the problem.”
As the Unit 5 board deliberates, union drivers like Deb Meyer wait. Meyer said she hopes her union can agree on a contract with First Student soon and that whoever runs the buses next year will honor that deal. Meyer won't say whether she wants First Student back, saying the devil you know is better than the devil you don't.
“I don’t think it’s going to be a gut punch, I really don’t,” Meyer said. “It will be familiar.”
Whatever the district decides, parents in Unit 5 hope they can fix the all too familiar transportation problems.
Unit 5's first contract with First Student allowed the district to levy fines against First Student for late buses, but First Student could also charge the district for over-scheduling, such as for sporting events during the regular afternoon bus routes.
Unit 5 financial director Marty Hickman said the two sides later scrapped those provisions, figuring they were basically a wash and had become too time consuming to track.
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